Project creation & details
Customer association, custom fields, install templates, and lifecycle statuses from pending materials to install complete.
Built for playground installers
Every playground project. One system.
ProjecXPro is where playground installs are created, scheduled, and finished—project details, crews, forms, to-do lists, and site photos in one place, with a single admin view of every project's status.
Schedule
TodayWeek
Active projects
Riverbend Park
Playground install · 5-12
Maple Grove ES
Play structure + surfacing
Lakeside Splash
Shade + site prep
MON 14TUE 15WED 16THU 17FRI 18
Crew 1
Crew 2
Crew 3
12 playground projects · 5 crews All teams synced
Project management first
Create the project once. Everything else follows.
Start from a playground install template, attach the customer and site, set the task sequence, then let the schedule, forms, and file library build themselves around the job.
Tasks & to-do lists
Sequenced install tasks with dependencies, owners, and a personal to-do list for every role.
Scheduling & Gantt
Calendar, Gantt, and map views that keep timelines, crews, and playground sites aligned.
Crews & assignments
Build resource teams, track availability, and reassign a crew without redoing the plan.
Forms & documents
Site surveys, safety checklists, and required documents configured per project.
Install photos
Progress and completion photos upload straight to the right project and task.
Consolidated admin view
One screen for the status of every install.
Admins see all projects at once—status, details, forms outstanding, task completion, and the latest site photos—then filter by state, crew, or status to find the job that needs attention today.
- Filter every project by state, crew, and lifecycle status
- See which forms and documents are still missing
- Track to-do list and task completion per crew
- Open project photos and drawings without leaving the view
- Role-based permissions keep visibility right for each user
All projects
20 playground installs · 6 statuses
3
Pending materials
2
Site prep
1
Permitting
4
Installation
1
Customer approval
9
Install complete
Riverbend ParkForms 4/5 · Tasks 12/18 · 24 photos
Maple Grove ESForms 5/5 · Tasks 18/18 · 61 photos
Lakeside SplashForms 2/5 · Tasks 5/16 · 9 photos
From intake to install complete
A clear handoff from the office to the playground.
No weekly location email. No paper packet. No double entry.
Create
Intake the customer, create the playground project from a template, and set details, fields, and required forms.
Schedule & install
Assign crews and dates, then field leads work the task list, forms, and photo uploads from their phone.
Close & report
Collect customer approval, export completed forms, and keep the full project record and audit trail.
Install sign-off complete
Riverbend Park · 3:42 PM
Made for the crew
Everything the install crew needs, right at the site.
Field leads open today's playground jobs on their phone—task list, project details, forms, drawings, and photo uploads—without an app store install.
- Open playground drawings and site files in seconds
- Work the task list and complete forms on any phone
- Upload install photos to the right project and task
- See live weather and map every jobsite
Connects with the way you work
Bring jobs in. Send busywork out.
QuickBooksZapier Live weather Maps
Run every playground install from one place.
See how ProjecXPro replaces the spreadsheet, paper packet, and weekly scheduling scramble for playground installation teams.
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